Moving to a Puzzel CCaaS solution to improve operational efficiencies and customer experience
Family Fund is the UK’s largest grant-making charity for families raising disabled or seriously ill children, on a low income. They believe that these families should have the same choices, quality of life, opportunities and aspirations as wider families.
They wanted to work with a trusted partner who understood their requirements and could deliver a smooth transition from a legacy system to a new Contact Centre as a Service solution.
The challenge
Family Fund was using an on-premise contact centre solution that was being managed and maintained in-house, which was proving both time-consuming and operationally challenging.
As the UK’s largest grant-making charity for disabled children, they deal with a high volume of emails with high data requirements.
This puts a significant strain on their existing on-premise storage which in turn impacted the speed of the application and the overall network, not to mention the increased cost.
Additionally, the company’s IT team also faced challenges in ensuring reliable remote working and system stability.
To address these challenges, when the existing on-premise contact centre contract was about to end, it provided the perfect opportunity for Family Fund to review their solution.
The approach
Family Fund has a long-term strategy to move its solutions to the cloud.
Following a previous bad experience with a cloud-based telephone system, Family Fund had moved the solution back in-house to regain control but knew that advancements in cloud-based technology meant the solution was more likely a better fit for them.
Family Fund partnered with CloudClevr to help them solve the challenges. CloudClevr proposed a Puzzel contact centre as a service solution (CCaaS) that would not only resolve the challenges they faced but also integrate with a CRM project that was running in parallel to make the process seamless.
The results
Since the introduction of Puzzel CCaaS, Family Fund has experienced a plethora of benefits from improved customer and agent experience to better data insights.
By centralising multiple systems agents are able to get a central view of customer records and communication history, providing a more efficient customer experience.
The new solution allows the Family Fund IT team to easily monitor and manage the system and easily adapt. It also empowers the contact centre team to make immediate changes to areas such as welcome messaging and call routing, which improves operational efficiency.
Multiple spreadsheets and data inconsistencies are now a thing of the past. The reports function with Puzzel can be easily utilised to provide managers and the senior leadership team with valuable insights to help identify customer insights and trends such as call volumes, call handling times and first point of contact resolution stats.
The ability to enable remote working as needed has now been made possible via a central administration portal, subsequently improving business continuity measures. Cloud-based compliance and security are now managed as part of the solution easing pressure on the internal IT team.
